Assignment #2 - Adding Graphics and Tables to a Word Document

Continue working with the text document ex1.doc from Assignment #1

1. More Tips

• To select multiple files and objects:
  Hold down the Ctrl key while using [LC] on each object you select
• To select a range of adjacent objects (e.g. files you want to copy):
  Hold down the Shift key while using [LC] on the first and last item
  

2. Organizing Your New Files on the Hard Disk

• Start Explorer to load the File Manager
• Make an new folder with your name: File/New/folder
• Copy your file ex1.doc to a new file ex2.doc which will be your working document for this exercise
• Copy the compressed graphics files figs.zip and the table ex2t.txt to this new folder
• Unzip figs.zip to produce the 9 files: fig1.cdr, fig2.cdr ... fig9.cdr. These are Corel Draw 6 files, [are they bitmap or vector?]
• Close Explorer, Start Word 97 and Open ex2.doc

3. Insert a Graphics File in the Document

• Find the first reference to Figure 1 in the document.; locate a convenient break point in the text immediately following this reference
• Select toolbar menu Insert/Object/Create from File/Browse
• Highlight the file fig1.cdr, select OK and wait for the file to load into the document
• The graphics image will appear in the text with white handles, indicating it is a selected object
• [RC] on image and select menu items Format Object/Size
• Keeping current aspect ratio, reduce image to 75\% of original size; it should now take up slightly more than one half a page width.

4. Wrap Text Around Image

• [LC] on current Figure image to select, [RC] and choose Format Object/Wrapping
• Choose Wrapping Style: Square
• Choose Wrap to: (select left or right)
• Select appropriate distances between text and object for a pleasing effect
• Choose OK and the text should wrap around satisfactorily; if not, repeat the above sequence
• Note that images can be floated over the page, anchored to a text paragraph or locked. Find out what the difference is between these - you will see anyway when you try and add more figures to your document!

5. Repeat for All Figures

Repeat sections 3 and 4 above for the rest of the figures (2 ...9). Make each figure flush with either the left or the right side of the page; change sides for variety. Use File/Print Preview to see how the text will look on each page.

6. Inserting a Table into the Document

• With the file ex2.doc open, find the reference to Fig. 8. and insert the sentence ``The actual values for absolute and relative gravity are shown in Table 1."
• Without closing ex2.doc, open the document ex2t.txt
• You will need to convert this file to tabular form:
  • insert a comma to delimit the columns (what is a simple way to do this automatically?)
  • highlight the table (sweep the whole table with the cursor, or use Shift - down arrow)
  • from the Menu bar select Table/Convert Text to Table, the dialog box opens
  • select Separate text at Commas, the number of columns should change to 4
  • then select Autoformat and the Table AutoFormat menu appears
  • select Format Grid1 (this is to the formatted table) and check the box Autofit
  • exit both menus OK/OK and the table appears
• [LC] on first cell and go to menu item Table/Insert Cells/Insert entire row/OK and a blank row will appear
• Repeat the above to get a second blank row
• Put headings into the two blank rows to correspond with the formatted table.
• Again [LC] on first cell, but now press <Enter> to move the whole table down one line within the text box. You can now type in the table heading (Table 1. Absolute ...) and format it.
• You now have a completed table; you should save it as ex2t.doc; before leaving this file, highlight the whole text box and save it to the clipboard with [RC] Save
• Go back to ex2.doc and select a place in the text where you want the table to appear, [LC] this location and from the menu bar select Edit/Paste, which will copy your table from the clipboard into the file.

7. Flowing Text Around the Table

This is done exactly as for figures, since your table is within a text box which is an object. [LC] the table text box, then select from the toolbar Format/TextBox/Wrapping and proceed as before.

Try to format your table in the most pleasing way, using properly spaced headings and lines and spaces as appropriate. You should end up with no more than 7-8 pages for the entire document.

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